Enterprise Content Management
Human Resource Automation
Optimize your most important asset.
Human resources are at once a company’s largest asset and its best foundation for a productive and creative workplace. To remain competitive, organizations must become increasingly efficient at managing their human resource (HR) function. Optima3® IMS increases HR employee productivity and reduces costs by streamlining employee administration and automating critical processes, such as recruitment and selection, performance evaluations, compensation-plan changes and time-off requests.
Automated document routing, distribution
From application to separation and beyond, automated workflows can manage processes throughout an employee’s relationship with an organization. Optima3® IMS is used by many organizations to capture and store employee records, as well as documents associated with credentialing, recruitment, testing, relocation, continuing education, benefits administration and compliance. An electronic central repository for all records reduces storage costs—and allows virtually no document loss.
Reduced time performing routine functions
Changes in name-and-address data, entry of vacation dates, filing and retrieving employee records—all of these functions can be automated. And employees can look up documents such as benefits plans, personal work-hour records or the status of requests without involving HR employees, freeing HR to focus on more valuable tasks.
Enhanced security and compliance
Automated control of documents protects employee privacy and complies with HIPAA and other regulations. And HR can issue policy changes and other essential communications through a document interface ensuring that all employees reviewed and acknowledge the document, enhancing reading compliance.
Ease of storage
All documents for an employee can be placed in a single electronic folder, with limited access. Upon separation, the folder can become unalterable and initiate the retention period. Retention can be made permanent or automatically follow policies set by business rules. Optima3® IMS enforces records management policies with both automatic and user-intervention deletion—so organizations can be sure they are retaining records for the appropriate period of time.
